Documentation – an Essential Constituent of the Product Life Cycle

70% of the customers prefer visiting the company’s website for information than reaching out to support via phone or email.

Source: TechSmith

Documentation is an integral part of any modern organization striving to be the best. Having this essential component means there exists a business process to plan, manage, and track software development during all stages of its lifecycle. You heard right, documentation is involved in each and every phase of the software development life cycle and hence, comes in various forms, each unique in its nature.

 
So where do you start? How much information do you share? What goes in? What does not? Where do you draw a line? Read on.

Right From the Starting Point of Any Software Development Life Cycle

Plans alone are nothing but planning is everything! Kicking off a project with the correct roadmap is fundamental. That is where documentation comes in. It is vital to keep your development plan intact with your project goals starting from requirement gathering phase to final deliverables.

System Development Life Cycle (SDLC) is the accepted information system largely used in today’s business industry. The first step in SDLC is to define the requirements of a product, including the product’s purpose, features, functionality, and behavior. At this stage, the Product Requirements Documentation (PRDs) serves as a guide for business and technical teams that keeps the requirements or specifications intact and acts as a reference point for engineering.

Building Documents in Parallel as We Go Down The Road

As the software architects in the company put the tech stack together, it is important to pen down these building stones with specifics of the application design, the frameworks used, the hierarchy of various components involved, who talks to whom and in what direction. In short, a high level layout of how each component of the software is integrated together should be put in writing. All of this goes in an architecture guide.

As the designs are blown to life in the development phase, the user flows are bound and programmed to follow a certain sequence of steps. Having a user guide that walks the user through each step of the software application not only speeds up their understanding of your application features but also reveals its otherwise hidden potential. Moreover, it reduces your support cost so your sales team and customer representatives can invest their time and energy on critical activities more focused on achieving your business goals.

Needless to say, your customers may not even reach this point in the first place without an installation guide covering everything they need to know from initial deployment to integration with hardware components or downloading must-have packages and dependencies. Installation guide, release notes, and device manuals all fall under the umbrella of documentation services.

API Guide: The Developer’s Choice Document

While we are on the subject of listing various documentation types, another very important and widely practiced is the API documentation. Your software product can only grow if its external APIs are known to the world. It is of primary importance to jot down ways to interact with the application and access data from it. These API documents are used extensively by developers who think analytically, while actively trying to communicate with servers via API calls.

To provide the best developer experience, we at X-96, use Swagger, Postman, and other OpenAPI Specification based industry standard tools based on our clients’ needs to compile API information incorporated into custom HTML themes for each client.

The Face of the Modern Documentation

The direct and indirect benefits of technical documentation are never ending. The real question however is what tools to use for this purpose? With HTML becoming a standard nowadays due to its ease of online use and having an easy to design and customise interface, we chose a tool to create aesthetic HTMLs for documentation. At X-96, we use Sphinx, a very powerful python-based tool to generate interactive and visually appealing documents. Custom themes are created in-house for each client. Sphinx is a full spectrum of documentation related features supported by multiple extensions, and blends perfectly with high performance and rock-solid reliability.

Learn more about everything that is covered in our Technical Writing Services offering.

Documentation is a powerful companion that keeps everything in place, and shields teams from recurring errors. Having specific, concise, and relevant product documentation is a win-win situation for all, benefiting both the internal and external audience including programmers, testers, new employees, and all end users. It improves communication across all verticals, especially for businesses providing multiple services under one umbrella.

The documentation experts at Xgrid specialize in creating documents that seamlessly integrate our client’s business workflows. They are not only capable of understanding client requirements in depth but also in helping them record every little detail needed in order to achieve their project objectives. In addition to that with our structured technical white papers, customer case studies, and solution briefs, we spruce up the technical marketing efforts to promote our client’s businesses.

The key is to be well-aware of what to document and do it the right way at the right time!